Allotment bookings

On this page, we’ve provided a detailed guide to simply and easily making allotment bookings. 

If you’ve made these types of bookings before, this page will help you complete the process as efficiently as possible. And if you’re new to this type of freight booking, you’ll find all the information you need to get started here.

Getting started with allotment bookings

To create an allotment booking, you must have a login to the Qantas Freight portal. You’ll also need permission to view and create allotment bookings. 

How to gain permission

  • New users: You’ll be granted permission at the authorisation stage once you’ve registered.
  • Existing users: If you don’t already have permission to make allotment bookings, you’ll need to send an email request to shrfreightcst@qantas.com.au 

1. How to view allotments

1. Login to the Qantas Freight portal

2. Access allotments via ‘Allotment’ tab on the My Freight dashboard located under the ‘Your account functions’ heading.

3. You’ll now be presented with the calendar view. You can make a booking for an individual allotment section from the calendar view. Alternatively, you can use ‘Quick booking’ to make bulk bookings. Use the toggle tab to move between alternate views located under the heading.

Icon key: 

  • Red circle with strike - allotment released
  • Grey circle with tick - allotment fully booked
  • Green circle half filled - allotment partially booked
  • White circle with green outline - allotment fully available

2. Creating an allotment booking

To create an allotment booking, you must book to an allotment that has space. This means it must be fully or partially available. 

Partially available allotments haven’t reached their total allowance. You’re able to book the remaining allocated space.

For a fully available allotment, you can book up to the total allowance amount. This is indicated at the top right corner.

  • For ULD allotments of multiple units (e.g. AKE-2) on initial load, one AWB booking row will be displayed. If you wish to book both AKE units on different AWBs, tab on No.ULDs. ‘+Add split ULD’ will appear (NOTE: This is a known bug – ‘+Add split ULD’ should always be displayed). 
  • 'By pressing ‘Cancel’, you’ll return back to the Calendar view without making changes to the allotment.
  • You must complete all fields before submitting a booking.
  • No. pieces is referred to number of pieces of freight. For ULD allotments this is defaulted as 0.
  • No. ULD is the number of units.

2. 1 Using full allocation of the allotment under one AWB

1. Select an allotment that is fully or partially available.

2. Enter a valid AWB including stock, weight, volume, No. pieces and No. ULDs. Please note that you’re unable to exceed your maximum allowance indicated at the top right hand corner. 
In the example shown below, you would enter weight as 2000, volume as 8.4 and No. ULDs as 2.

3. Select ‘Book’ to confirm the booking. Select ‘Cancel’ to cancel the booking and return to the calendar.

2.2 Using full allocation of the allotment under multiple AWBs

1. Select an allotment that is fully or partially available.

2. Tab on ‘No. ULDs’. ‘+Add split ULD’ will appear. 

3. When ‘+Add split ULD’ is selected, a second row is displayed. Additional rows can be added up to the allowance amount. For example,  if there’s an allowance of AKE-3, then only an additional 2 rows can be added.

4. If the total allowance has not been reached from unit bookings, you can make loose bookings by selecting ‘+Add AWB’. You’ll now see an additional row under a heading called ‘Loose Booking’. 

You can enter as many AWBs for loose bookings as you require, as long as the total weight and volume of the bookings does not go above the maximum allowance of the allotment.

2.3 Using full allocation of the allotment under multiple ULD types

1. Select an allotment that is fully or partially available. Each unit type will have its own individual heading.

2. Enter AWB information for each unit type. Check the number of units allocated by referring to the information in the top right hand corner. For example, AAP-1 has a maximum of one AAP allocated to this allotment, AKE-2 will have a maximum of two AKE allocated to this allotment.

3. If you would like to use different AWBs for the multiple units, you can tab on ‘No. ULDs’ for the ‘+Add split ULD’. As an example, you can have 2 AWBs for the 2 AKE ULDs.

If both units do not fill the entire allowance of the allotment, you’re also able to add loose bookings to the allotment by selecting ‘+Add AWB’.

3. Confirming your booking

When you select ‘Book’, you’ll be redirected back to the calendar view. There will be an information box to show the booking has been made. You’ll see a clock icon while the booking is being processed.

4. Viewing released allotments

Allotments are released 72 hours prior to flight departure. This means if there is allocated space left remaining in the allotment, it becomes available to book as free sale .

When released, the status of the allotment is indicated with a released icon.

Once an allotment is released, you can view the allotment and see if there are any bookings made to it by selecting the drop-down accordion.

5. Viewing fully booked allotments

You can only view booking(s) made to a fully booked allotment. To do this, simply select the drop-down accordion in the ‘Booked’ section.

6. Making a quick booking

With this function, you can make bulk bookings across all availability rather than individual allotments.

All fields must be completed before you can submit your booking.

7. AWB stock validation

This occurs when ‘Book’ is selected. If there’s a stock error, a message will appear showing which AWB is in error. This will help you identify the AWB and allotment that’s preventing the bulk-book.

There’s an on-screen validation for each field, and all fields must be completed before submitting a booking.

8. Generating a summary report

This allows you to generate and print a report of all allotments (both booked and unbooked) by selecting the print icon.

You can also filter the results by entering the range of dates in the filter section.